How to resign from a job professionally

Resigning well is a skill. How you leave a job can affect your professional reputation for years — and the industry is often smaller than you think. Here's how to do it right.

Before you hand in your notice

Make sure you have something confirmed to go to (or are financially prepared for a gap). Once you resign, there's usually no going back. Also check your employment contract for your notice period and any restrictive covenants (non-compete clauses, non-solicitation etc.).

Step 1: Tell your manager first — in person

Before you put anything in writing, speak to your direct manager face to face (or by video call if remote). This shows respect and gives them the opportunity to respond properly. Don't tell colleagues before your manager — word travels fast and it can create an awkward situation.

Step 2: Write your resignation letter

Your resignation letter is a formal document, so keep it brief and professional. You only need to include: the fact that you're resigning, your position, the date of your last working day, and a brief thank you. You don't have to give a reason for leaving.

What to say (and what not to say)

Keep it positive and forward-looking even if you're leaving because of dissatisfaction. Burning bridges rarely serves you well. Your letter could be read by future references or forwarded to HR files for years.

Do include: your notice period and final day, gratitude for opportunities and experience.

Don't include: criticism of management, grievances, salary comparisons, detailed reasons for leaving.

Step 3: Work through your notice professionally

Your notice period matters. Doing a proper handover, documenting your work and helping train a replacement protects your professional reputation and often affects whether you receive a reference. Resist the temptation to mentally check out the moment you've handed in your notice.

Step 4: Handle the exit interview

Most companies conduct an exit interview. Be honest but diplomatic. Constructive feedback is fine; personal attacks are not. Remember that HR files the notes from this interview and it can be shared with future references if requested.

What about gardening leave?

In some roles — especially in finance, law or sales — employers place departing employees on "gardening leave", where you remain employed and paid but are asked not to come into work or contact clients. This is legal and common in senior roles. You'll still receive full pay and benefits during this period.