How to write a CV for an admin job

Admin and PA roles are often underestimated — and the CVs that accompany applications frequently reflect that. A sharp, well-organised CV that demonstrates exactly the skills the role demands will put you head and shoulders above most applicants.

What admin employers look for

• Organisational skills — diary management, inbox management, scheduling
• Communication — written and verbal, including drafting correspondence
• Attention to detail — document accuracy, data entry, formatting
• Discretion and confidentiality — especially for PA roles
• Technical skills: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, any relevant databases or CRMs
• Prioritisation under pressure — multiple tasks, competing deadlines

Your admin CV structure

Personal statement

Key skills section

For admin roles, a dedicated skills section is essential. List:

• Software and systems (be specific — "Advanced Excel" not just "Excel")
• Typing speed if impressive (70+ WPM is worth mentioning)
• Specific admin tasks: minute-taking, purchase orders, expense management, event coordination

Work experience

Use action verbs: managed, coordinated, organised, drafted, prepared, maintained, liaised. Include numbers wherever possible: "Managed diary for 4 directors", "Processed 200+ purchase orders monthly", "Coordinated international travel for 15+ executives annually."

Tailoring to the seniority level

An admin assistant CV and an EA/PA CV are different documents. For senior roles, emphasise stakeholder management, board-level exposure and independent judgment. For junior admin roles, emphasise accuracy, systems proficiency and willingness to take on a wide range of tasks.